Career Details

Office and Admin Manager (MNC, Town)
Closing Date : 08 Dec 2018


 

Main Responsibilities:

§  Overall housekeeping - supervise cleaning staff and ensure office premises are maintained in ‘as new’ condition; ensuring cleanliness, good hygiene and tidiness at the reception, meeting rooms, pantry, and other common areas are maintained at all times

§  Responsible for office marketing material such as business cards, envelop, letterhead, and corporate souvenirs

§  Manage pantry and office supplies, furniture, machines, and building maintenance services and repairs requests

§  Ensure all other office equipment such as the defibrillator, fire extinguishers, coffee machine, photocopiers etc. are serviced regularly

§  Liaison with contractors, building management and landlord for office building and maintenance related matters

§  Oversee all catering arrangements for office functions

§  Develop, establish and evaluate effectiveness of various office administration processes and identify improvements to elevate office services standard

§  Is an active member of the Singapore Office EHS committee and drives office EHS initiatives

§  Is a member of the social committee 

§  Review and maintain the Singapore office budget and act as business approver for all office facilities and office administration related invoices (subject to DOA)

§  Provide direction/supervision to the Receptionist and the Business Assistant

§  Ensure proper administration procedures are in place for the office and assist with other administration matters as needed

§  Provide secretarial and general administration support to designated members of the local leadership team

§  Screen phone calls, enquiries and meeting requests, and handling them as appropriate and in a professional manner     

§  Prepare confidential and sensitive materials

§  Prepare general correspondence, memoranda, agenda, reports, minutes of meetings, analyses, presentations, PowerPoint slides etc.

§  Schedule, prepare and coordinate appointments/meetings and maintain and manage outlook calendars as required

§  Arrange corporate travel and meetings by developing detailed itineraries and agendas, including air ticketing, booking other transportation, arrangement of visas, and meeting accommodations

§  Clerical duties i.e. photocopying, filing, scanning, coordinating binders, organizing and maintaining files and records

§  Prepare and submit expense reports on behalf of the local leadership team as needed and in accordance with the Travel & Expense (T&E) process

§  Coordinate management meetings, arranging company dinners, customer events and other corporate functions and events management as required

§  Organize senior visitors’ schedules, business events, and townhall meetings to ensure that the facilities, equipment, supplies and other meeting logistics requirements are met

§  Provide local logistics coordination support for senior executives’ or overseas visitors’ trip to Singapore, including hotel accommodation, airport transfer service, daily transportation, etc.

 

Job Requirements:

-          Possess a Bachelor Degree or Diploma in Administration, Business, Economics or a related discipline

-          5 years of relevant office management experience in corporate services and office facilities in a multicultural environment

-          Ability to handle a wide range of administrative and executive support related tasks

-          Strong interpersonal, communication and business writing skills

-          Excellent relational skills - build collaborative relationships with key departments and individuals, ability to interface with high level stakeholders in a professional manner, and enjoy the administrative challenges of supporting an office of diverse people

-          Handle sensitive and confidential matters in a discreet manner

-          Can-do, positive attitude, willingness to help others and take on additional responsibilities

-          Displays professionalism, robust work ethics, flexibility, and exceptional attention to detail

-          Team player with ability to work independently and under pressure of urgent demands, changing circumstances and competing datelines in a fast paced and dynamic environment

-          Computer savvy, and proficient in Microsoft Office Suite (including Word, Excel, PowerPoint, and Outlook).

 

 

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

 

Alternatively, you may wish to email your resume in a detailed Word format to debbie@peopleprofilers.com

 

We regret that only shortlisted candidates will be notified

 

People Profilers Pte Ltd, 1 Finlayson Green #18-01 Singapore 049246 Tel:  6671 9886 Fax:  6536 7890

http://www.peopleprofilers.com

debbie@peopleprofilers.com

 

Consultant in charge: So Boon Shyen, Debbie

EA Licence Number: 02C4944

Registration Number: R1111376

 

 

 

 

 

 

 

 

 

 

 
Specialization : Administration
Type of Employment : Permanent
Minimum Experience : 5 Years
Work Location : SINGAPORE
  

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